WA Reminders

WA Reminders is your smart scheduling assistant for WhatsApp, designed to save time and reduce missed appointments for busy professionals. It's a simple yet powerful tool that lets you schedule WhatsApp messages to be sent automatically at a future date and time. Whether you're confirming an appointment, sending a payment reminder, or following up with a client, you can compose the message now and have it delivered precisely when it's needed. The magic lies in its seamless integration; messages are sent directly from your own WhatsApp or WhatsApp Business number, so all conversations stay within your familiar chat interface. This product is the perfect fit for independent professionals, clinics, therapists, small shops, and any service-based business that relies on appointments and values their time. By automating timely reminders, WA Reminders directly tackles the problem of no-shows, helps improve client communication, and frees you up to focus on the work that matters most, all from a single, easy-to-manage platform.

Dual Scheduling Methods

Schedule your WhatsApp reminders in the way that fits your workflow best. You can either schedule messages directly within the intuitive WA Reminders app, or you can schedule them effortlessly through Google Calendar. For Google Calendar, simply add an internationally formatted phone number to your event's title or description, and WA Reminders takes care of the rest. This flexibility means you don't have to change how you already manage your day.

Automatic Contact Import

Say goodbye to manually typing phone numbers. When you schedule a message from the WA Reminders app, it automatically imports and syncs your full contact list from your phone. This saves significant time, eliminates typos, and ensures you can quickly select the right client or customer without switching between apps, making the scheduling process smooth and efficient.

Send From Your Own Number

All scheduled messages are delivered as if you sent them personally. The reminder comes directly from your own WhatsApp or WhatsApp Business account phone number. This maintains your professional identity and trust with clients, and because the message arrives in your existing chat thread with them, you can continue the conversation naturally right from your main WhatsApp app.

Recurring Event Support

For regular appointments, weekly check-ins, or monthly payment reminders, you can set up recurring messages. This feature works for events scheduled both within the WA Reminders app and from recurring events in your synced Google Calendar. It’s a true set-and-forget solution for ongoing client communications, ensuring consistency without any extra effort on your part.

Reducing Clinic No-Shows

Medical clinics, physiotherapy practices, and dental offices can dramatically reduce patient no-shows. Schedule a confirmation reminder 24 hours before an appointment and a final "see you soon" message an hour before. This gentle nudge keeps appointments top-of-mind for patients, improves schedule adherence, and maximizes your valuable clinical time.

Small Business Appointment Management

Hair salons, personal trainers, and consultants can streamline their booking systems. By syncing with Google Calendar (and tools like Calendly), every new booking can trigger an automatic WhatsApp confirmation and reminder sequence. This provides a professional, automated touch that clients appreciate and reduces administrative back-and-forth.

Client Payment Follow-Ups

Freelancers, coaches, and small service providers can use WA Reminders to send polite payment reminders. Schedule a message for a few days after an invoice is sent, and another as a gentle follow-up if needed. This ensures timely payments without awkward conversations, improving cash flow directly from your business WhatsApp account.

Membership & Subscription Renewals

Gyms, yoga studios, or any business with recurring memberships can automate renewal reminders. Set up a recurring message to go out a week before a membership expires, prompting clients to renew. This proactive communication boosts retention rates and provides a valuable service to your customers.

Do you offer a free plan?

We do not offer a permanent free plan, but we stand behind our service with a 14-day money-back guarantee on all paid plans. If you try WA Reminders and find it's not the right fit for you, you can request a full refund—no questions asked. We've chosen this model instead of a free plan to ensure we can maintain the reliable, high-quality servers required to deliver your messages on time.

Can I send reminders directly from Google Calendar?

Absolutely! This is one of our key features. You can schedule a WhatsApp message by simply creating an event in your Google Calendar and adding an internationally formatted phone number (like +1234567890) to the event's title or description. WA Reminders will detect this and automatically send a reminder from your WhatsApp at the event's scheduled time.

How will my WhatsApp reminder messages look?

Your reminders will look exactly like a normal message from you. They are sent from your own phone number through your linked WhatsApp account. You have full control over the message text, so you can customize it to be a simple reminder, a detailed confirmation, or a friendly follow-up. The recipient will see it in their existing chat thread with you.

Do you have a Calendly integration?

Yes, we do! WA Reminders integrates with Calendly through Google Calendar. When you connect your Calendly to your Google Calendar, any new appointment booked will create a calendar event. As long as the client's phone number is included in that event (which Calendly can be set up to do), WA Reminders will automatically send a WhatsApp reminder based on that event.

WA Reminders offers straightforward pricing plans designed to scale with your business needs.

Basic Plan - $19 per month
Perfect for solo entrepreneurs and one-person businesses. This plan includes sending up to 200 WhatsApp messages per month from your own number, contact import from your phone, and full sync with Google Calendar including support for recurring events.

Startup Plan - $29 per month
Ideal for small teams or growing companies. It includes everything in the Basic plan, with a higher volume allowance of 500 messages per month to handle more clients, follow-ups, and small-scale campaigns.

Business Plan - $39 per month
Built for medium-sized companies needing to scale communications. This top-tier plan includes all features and allows you to send up to 1,000 WhatsApp messages per month, perfect for managing reminders across a larger organization or more frequent customer touchpoints.

All prices are in US dollars and every plan is backed by a 14-day money-back guarantee.