Dokta vs Vendor Space

Instant AI Document Analysis

Forget manual data entry. Upload a photo, scan, or PDF of any document, and Dokta's AI, powered by Claude from Anthropic, gets to work. In under 60 seconds, it automatically reads the text (OCR), classifies the document type (invoice, quote, contract), and extracts critical data like amounts, due dates, and client information. This means your documents are instantly organized and actionable without you lifting a finger.

Automated Invoicing & Quote Management

Create professional invoices and quotes in just a few clicks. For freelancers on day-rate contracts, Dokta can even automate monthly invoicing. Send quotes with a secure online acceptance link, and with one click, convert an accepted quote directly into an invoice. This seamless workflow turns potential projects into billed work faster than ever before.

Real-Time Cash Flow Dashboard

Get an instant, crystal-clear picture of your financial health. Dokta's dashboard shows you billed revenue, collected revenue, outstanding payments, and VAT obligations at a glance. With a visual 12-month graph, you can track trends, forecast income, and make informed business decisions without needing to run complicated reports.

Smart Anomaly Detection & Client Management

Dokta actively protects your business. Its AI monitors for red flags like changed IBAN numbers, duplicate invoices, inconsistent VAT, or missing document numbering. Simultaneously, it automatically enriches client and supplier details using SIRET data and builds a payment history to help you understand who pays on time.

Comprehensive Vendor & Sponsor Management

Vendor Space replaces scattered spreadsheets and separate systems by housing all your vendors and sponsors in one unified dashboard. You can review applications, track statuses (like Confirmed, Pending, or Waitlist), and manage all communication and details for every participant. Sponsor management is built directly into the platform, allowing you to create tiered sponsorship packages, track deliverables, and manage those important relationships alongside your regular vendor data, eliminating the need for a separate tracking system.

Interactive Visual Booth Mapping

Say goodbye to confusing grid charts. Vendor Space provides interactive, visual floor plans where you can drag and drop vendors into specific booth spaces. The map shows real-time availability with clear color-coding for taken, reserved, premium, and available spots. This feature automatically helps prevent double-bookings and gives you and your vendors a crystal-clear picture of the event layout, making assignment and planning a visual and simple process.

Integrated Payments & Digital Contracts

Streamline your financial and legal workflows completely. The platform integrates with Stripe (and soon Square) to collect payments securely and directly from vendors through a self-serve portal. You get real-time tracking of all revenue. Simultaneously, you can send, sign, and track legally-binding digital contracts and agreements with built-in e-signature capabilities, keeping all documentation organized and easily accessible in one place.

Self-Serve Vendor Portal & Analytics

Vendor Space provides a dedicated, professional portal for your vendors. They can discover your event, submit applications, upload documents, make payments, and manage their own details without back-and-forth emails. For you, the analytics dashboard offers real-time insights into key metrics like total revenue, booth fill rates, vendor participation stats, and sponsor progress, giving you the data you need to measure success and make informed decisions.

The Freelance Developer or IT Consultant

For freelancers working on Time & Materials contracts, Dokta is a game-changer. Set up your recurring contract once, and Dokta will automatically generate and send your monthly invoices. It tracks payments and sends polite, professional reminders for you, so you can stay focused on coding while your billing runs smoothly in the background.

The Creative Project Freelancer (Designer, Photographer)

Manage your creative projects from the first quote to the final payment. Create and send a visually appealing quote with an online acceptance link. Once your client approves it, convert it to an invoice with a single click. Dokta keeps all documents, communications, and payment statuses tied to the project, so you never lose track of a job.

The Solo Entrepreneur or Micro-Business Owner

Simplify your administrative life. Dokta ensures your invoices are compliant, helps you track all incoming payments, and can even alert you to upcoming URSSAF contribution deadlines. The real-time dashboard lets you easily monitor your turnover against the micro-enterprise ceiling, removing the stress from tax declarations.

The Small Business or Agency

As a small team, keeping track of documents from multiple clients and suppliers is tough. Dokta becomes your central document hub. It automatically organizes incoming bills and outgoing invoices, provides a clear view of cash flow, and flags any document anomalies, helping protect the business from errors and fraud.

Seasonal Markets and Craft Fairs

Organizers of recurring artisan markets, craft fairs, or holiday bazaars can use Vendor Space to manage hundreds of applications efficiently. The custom forms collect specific product details, the visual booth map simplifies layout planning for each event date, and the integrated payments and contracts handle the financial and legal logistics seamlessly, turning a complex operation into a repeatable, streamlined process.

Food Festivals and Community Events

For events featuring food trucks, beverage vendors, and local businesses, Vendor Space is ideal for handling diverse vendor needs. Organizers can create categories, manage health certificate submissions through the portal, assign spaces based on power or size requirements using the map, and collect fees all in one system. The sponsor management module is perfect for securing and managing partnerships with local breweries or brands.

Conferences and Trade Shows

Conference organizers can leverage Vendor Space to manage both exhibitors and sponsors professionally. The platform handles custom booth pricing for different package tiers, manages contract signing for large sponsors, and provides a clean portal for exhibitors to register and access event information. The analytics help track exhibition hall sales and sponsor fulfillment leading up to the event.

Fundraising Galas and Non-Profit Events

Non-profits running galas, auctions, or charity fairs benefit from the cost-effective, pay-as-you-go model. They can use Vendor Space to manage vendor tables for auction item donors, create sponsorship tiers for corporate partners, and track all contributions through the integrated payment system. The reduced administrative overhead means more time and resources can be focused on the mission itself.

Dokta offers simple, transparent pricing with one straightforward subscription and no hidden modules.

• Discovery: €0/month. Perfect for trying it out. Includes 15 documents/month, a 5-page limit per doc, a free invoice generator, and an unlimited client database.
• Starter: €9/month. Designed for auto-entrepreneurs. Includes 50 documents/month, 20 pages/doc, automated payment reminders, expense tracking, CSV accounting export, and email support.
• Freelance: €12/month. The popular plan for freelancers with recurring contracts. Includes 100 documents/month and all Starter features, tailored for Time & Materials billing workflows.
• Pro: €15/month. For project-based freelancers and creatives. Includes 200 documents/month and all Freelance features, optimized for the quote-to-invoice project cycle.

All paid plans come with a 14-day free trial, no credit card required.

Vendor Space offers a uniquely simple and transparent pricing structure designed with event organizers' budgets in mind. There is no subscription fee, no monthly cost, and no contract to sign. The platform is free to use for all its features. The only charge is a flat 6% transaction fee that is applied only when you successfully process a payment through the system (e.g., when a vendor pays for their booth or a sponsor pays for their package). This includes access to unlimited events, full vendor and sponsor management, custom forms, the vendor portal, payment collection, analytics, and more. You can start for free with no credit card required.

Dokta is your AI-powered business partner, designed to take the headache out of document management for freelancers, solo entrepreneurs, and small businesses. At its core, Dokta is an intelligent platform that puts your documents to work for you. Simply drop any document - an invoice, quote, or contract - and within 60 seconds, Dokta's AI engine reads, classifies, and extracts all the key data. But it doesn't stop there. Dokta manages the entire document lifecycle: creating professional invoices and quotes, tracking payments, sending automated reminders for late invoices, managing contract deadlines, and even generating tasks automatically from your documents. It builds your client database from your documents, gives you a real-time view of your cash flow, and exports everything to CSV for your accountant. Hosted in Europe on AWS and fully GDPR compliant, Dokta is built with security and privacy in mind. It's the tool that stops you from chasing payments and doing admin on Sunday nights, so you can get back to doing the work you love.

Vendor Space is the all-in-one vendor management platform designed specifically for event organizers who are tired of the chaos. If you're currently juggling endless spreadsheets, drowning in email threads, and manually tracking payments and contracts, Vendor Space is your new command center. Built by an event organizer for event organizers, it consolidates every step of the vendor lifecycle into a single, intuitive dashboard. From the initial application and custom form creation to booth mapping, digital contracts, and payment processing, you can manage it all without ever switching between different tools. It even brings sponsor management into the same system, so your paid partnerships are seamlessly integrated with your vendor operations. The platform operates on a refreshingly simple and transparent pricing model: it's completely free to use, with only a flat 6% transaction fee applied when you process payments. There are no monthly subscriptions, no hidden setup costs, and no contracts. Vendor Space empowers you to professionalize your events, save countless hours of administrative work, and provide a smoother experience for both you and your vendors, all from one powerful hub.

How secure is my data with Dokta?

Your data security is our top priority. Dokta is hosted on secure servers in Europe (AWS Paris) and is fully compliant with GDPR regulations. All data is encrypted using AES-256 encryption, both when stored and during transmission. We use enterprise-grade security practices to ensure your business and client information is protected.

What types of documents can Dokta process?

Dokta is built to handle the essential documents for running your business. This includes incoming invoices from suppliers, quotes you send to clients, contracts, and your own outgoing invoices. You can upload these documents as PDFs, photos, or scans, and the AI will accurately read and categorize them.

What happens if the AI makes a mistake reading a document?

You are always in control. After Dokta's AI analyzes a document (in under 60 seconds), it presents the extracted data to you for a quick review and validation. You can easily correct any field before confirming. This human-in-the-loop process ensures 100% accuracy while still saving you the vast majority of manual entry time.

Can I try Dokta for free?

Absolutely! Dokta offers a free Discovery tier to get you started. It allows you to process up to 15 documents per month at no cost, with a maximum of 5 pages per document. You also get access to the free invoice generator and unlimited client database. No credit card is required to sign up and try it out.

How quickly can I set up my first event?

Most organizers can have their first event live and ready to accept vendors within 15 minutes. The process is straightforward: create your event, configure your booth options and pricing, and instantly share your unique vendor registration page. There is no technical setup or coding required, allowing you to move from sign-up to launch almost immediately.

Can vendors apply and pay directly through Vendor Space?

Absolutely! Vendors can discover your event through a public event page you share. They can then submit a complete application with all the information and documents you require and proceed to secure payment—all in a single, seamless flow. You maintain full control by reviewing and approving applications directly from your organizer dashboard before any booth space is officially confirmed.

What payment processors are supported?

Vendor Space currently integrates directly with Stripe for secure, reliable payment processing, allowing you to accept credit card payments seamlessly. Square integration is listed as coming soon, which will provide additional flexibility for organizers who prefer that payment gateway.

Is there a free trial or any monthly fee?

Vendor Space is completely free to use. There are no monthly subscriptions, no setup costs, and no contracts. The platform operates on a simple, performance-based pricing model: you only pay a flat 6% transaction fee when you successfully collect a payment from a vendor or sponsor. This means you can manage unlimited events and vendors without any upfront investment.

Dokta is an AI-powered document management platform designed to automate the paperwork for freelancers, solo entrepreneurs, and small businesses. It falls into the category of business and finance software, specifically focusing on streamlining the creation, tracking, and organization of essential documents like invoices, quotes, and contracts. Users often explore alternatives for various reasons. Your needs might evolve, requiring more advanced features or a different pricing structure that fits your budget. Some may prefer a platform that integrates with other specific tools they use, or they might be looking for a solution that caters to a slightly different business model or industry. When evaluating other options, consider what’s most important for your workflow. Key factors include the core features for document handling and automation, the overall cost and scalability of plans, the quality of customer support, and the platform's commitment to data security and privacy. Finding the right fit means balancing these elements with the specific demands of your business.

Vendor Space is a unified event vendor and sponsor management platform in the business and finance category. It streamlines the entire vendor lifecycle, replacing spreadsheets and disjointed tools with a single hub for applications, contracts, payments, and event-day operations. Users often explore alternatives for various reasons. Some may seek different pricing models, like a monthly subscription instead of a per-transaction fee. Others might need more advanced features, a different user interface, or a platform that integrates with their existing event tech stack. When evaluating other options, consider your event's specific needs. Key factors include the total cost for your typical transaction volume, the depth of features for sponsor management, the flexibility of registration forms, and the overall ease of use for both you and your vendors.