PropMIS

PropMIS is an AI-powered HOA management platform built specifically for property management companies and self-managed boards. It brings dues, resident records, documents, announcements, meetings, vendor work, board workflows, and resident communication into one simple portal. The platform is designed to reduce manual follow-ups, improve transparency for boards and residents, and make daily community operations easier to manage. With AI-assisted tools for summaries, notices, document questions, and workflow support, management teams can save time, stay organized, and provide a better resident experience without adding more complexity. Whether you manage one community or ten, PropMIS replaces fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails with AI built in from day one. The platform was built by an engineer who served on HOA boards long enough to understand that the software should not be harder than the job itself. PropMIS is now onboarding early-access communities across the United States, offering a 45-day free trial for new users. The platform includes seven integrated modules covering AI Answers, Payments, Violations, Vendor Bids, Board Decisions, Amenity Booking, and a Resident Portal. Every role in the community is covered with nothing bolted on. AI is included in every PropMIS plan, and management companies can offer it to communities as a managed service, creating a new revenue line at zero additional cost to you.

AI Manager Briefing

Every morning, PropMIS AI scans every payment, violation, and work order overnight and tells you exactly what needs your attention right now. The briefing highlights overdue payments, pending bid reviews, and communities that are all clear. This feature saves property managers hours of manual checking across multiple systems and communities, allowing them to prioritize their day effectively. The AI summarizes the most critical items so you can act quickly without digging through spreadsheets or emails.

Resident AI Document Q&A

Residents can get instant answers from your actual community documents, including bylaws, CC&Rs, and meeting minutes. For example, a resident can ask, "Can I paint my garage door?" and the AI will respond based on your specific community documents, citing the relevant section and providing a direct link to the source document. Management companies can offer AI access as a billable service with per-community usage tracking, creating a new revenue stream while improving resident satisfaction and reducing repetitive questions.

Secure Payments with AutoPay

PropMIS integrates Stripe online payments with AutoPay functionality, and late fees are applied automatically. Every payment lands in the same per-unit ledger, whether residents pay via Stripe or manually. This eliminates the chaos of tracking payments across multiple systems and ensures accurate, up-to-date financial records. Property managers can see exactly who has paid and who is overdue at a glance, reducing time spent on collections and manual follow-ups.

Vendor Marketplace and Compliance Tracking

PropMIS allows you to post RFPs and let vendors compete with transparent pricing, comparing bids side-by-side. The platform also tracks work orders, compliance documents, insurance certificates, W9s, and licenses with expiry alerts. You know every vendor's status before you assign work, reducing risk and ensuring all vendors meet community requirements. This feature streamlines vendor onboarding and management, saving time and improving accountability.

Property Manager Managing Multiple Communities

A property manager overseeing ten different HOAs can use PropMIS to get a unified view of all communities from one dashboard. Every morning, the AI Manager Briefing highlights which communities have overdue payments, pending violations, or work orders requiring approval. The manager can quickly address issues, communicate with boards, and ensure nothing falls through the cracks. This eliminates the need to log into separate systems for each community and reduces manual follow-ups significantly.

HOA Board Seeking Transparency and Audit Trails

An HOA board that struggles with unclear decision-making can use PropMIS to implement approval workflows for work orders, bids, and violations with configurable thresholds. Every approval, payment, and notice is tracked with a complete audit trail and role-based access with clear permission boundaries. Board members can see exactly who approved what and when, ensuring accountability and reducing disputes. This transparency builds trust between boards and residents.

Self-Managed Community Handling Operations

A self-managed HOA board without a professional property manager can use PropMIS to handle all community operations from one platform. They can collect dues via AutoPay, issue violations, manage vendor bids, book amenities, and communicate with residents through the resident portal. The AI document Q&A helps residents get quick answers without bothering board members, reducing the board's administrative burden and allowing them to focus on strategic decisions.

Management Company Creating New Revenue Streams

A property management company can use PropMIS to offer AI-powered services as a managed service to their communities. The built-in per-community usage metering tracks every AI query, allowing the company to set overage thresholds, generate monthly usage reports, and bill communities for what they consume. This creates a new revenue line at zero additional cost to the management company, while providing valuable services that improve resident satisfaction and reduce support requests.

What is PropMIS and who is it for?

PropMIS is an AI-powered HOA management platform designed for property management companies and self-managed boards. It brings dues, resident records, documents, announcements, meetings, vendor work, board workflows, and resident communication into one simple portal. The platform is built for anyone managing one or multiple communities who wants to reduce manual work, improve transparency, and provide a better resident experience. It replaces fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails with AI built in from day one.

How does the AI in PropMIS work?

PropMIS includes several AI-powered features. The AI Manager Briefing scans every payment, violation, and work order overnight and tells you exactly what needs your attention. The AI Document Q&A allows residents to ask questions about community documents like bylaws and CC&Rs and get instant answers with citations. AI can also draft notices and provide workflow support. AI is included in every PropMIS plan, and management companies can offer it as a billable service with per-community usage tracking.

Is PropMIS secure and reliable?

Yes, PropMIS is built with the security, transparency, and reliability that communities deserve. Payments are powered by Stripe, a trusted payment processor, ensuring secure HOA dues and vendor payments. The platform includes a full audit trail that tracks every approval, payment, and notice. Vendor compliance tracking monitors insurance certificates, W9s, and licenses with expiry alerts. Role-based access ensures clear permission boundaries, and all data is handled with industry-standard security practices.

How can I get started with PropMIS?

You can get started by requesting a demo on the PropMIS website. The platform is currently onboarding early-access communities across the United States, and new users can enjoy 45 days free. There is no long-term commitment required to start. Once onboarded, you can use the single platform to manage payments, documents, residents, vendors, and board governance from day one. AI features are included in every plan, so you can start benefiting from automated briefings, document Q&A, and AI-drafted notices immediately.