RecordFlow

RecordFlow is a specialized automation tool that solves a frustrating problem for anyone who relies on Zoom cloud recordings: getting those recordings safely and automatically into Google Drive. Think of it as a smart bridge between Zoom and Google Drive that works entirely on its own, in the background, without you having to lift a finger. When a Zoom meeting ends, RecordFlow detects the new cloud recording and immediately transfers it to your designated Google Drive folder, along with every companion file Zoom creates. This includes the video in MP4 format, the audio in M4A, the transcript in VTT format and as a formatted Google Doc, and even the chat log. It can also backfill recordings from the past two years, so you can reclaim your entire archive with a single setup. The product is designed for coaches, consultants, therapists, professors, and small teams who record important sessions and cannot afford to lose a single file. Setup takes about 60 seconds: you sign in with Zoom, connect your Google Drive, and pick a destination folder. From that moment forward, new recordings sync automatically and forever. RecordFlow also offers an optional auto-delete feature that removes recordings from Zoom on a safe delay once the Drive copy is verified, freeing up your Zoom storage automatically. The service is built with reliability in mind, using chunked transfers that handle large files without choking, smart deduplication so it is safe to re-run, and automatic retries if anything goes wrong. Crucially, recordings stream directly to your Drive and are never stored on RecordFlow servers, ensuring your data remains private and under your control. All communication is secured with OAuth 2.0 and AES-256 encryption, and the product has been approved by Zoom after a security review. Whether you are an individual professional archiving your own sessions or an IT admin managing recordings for an entire team, RecordFlow eliminates the manual work, the forgotten files, and the unnecessary Zoom storage costs.

Automatic Sync with Backfill

RecordFlow automatically transfers every new Zoom cloud recording to your Google Drive within minutes of the meeting ending. But it does not stop there. The moment you set it up, RecordFlow also scans your Zoom account and backfills recordings from the past two years, pulling in all those files you may have forgotten about or never got around to downloading. This means you can reclaim your entire recording history without spending hours on manual downloads and uploads. The sync runs continuously and forever, so once you configure it, you never have to think about moving recordings again. You simply sign in, connect your Drive, pick a folder, and RecordFlow handles the rest. New recordings land in your Drive organized by year and date, making them easy to find and share with clients, students, or team members.

Comprehensive File Archiving

When RecordFlow transfers a Zoom cloud recording, it does not just grab the video file. It captures every single file Zoom produces for that meeting. This includes the video in MP4 format, the audio-only track in M4A, the transcript in VTT format, and a formatted Google Doc version of the transcript that you can edit and share directly. It also saves the chat log from the meeting. All of these files are organized neatly in your Google Drive by year and date, so you have a complete archive of every meeting. For users with early access, RecordFlow can also capture AI Companion transcripts and meeting summaries when those features are enabled in Zoom. This comprehensive approach means you never have to hunt for missing pieces of a recording. Everything is in one place, automatically organized and ready to use.

Smart Auto-Delete from Zoom

Zoom's cloud storage fills up quickly, especially if you record frequently. RecordFlow offers an optional auto-delete feature that solves this problem intelligently. Once a recording has been successfully transferred to Google Drive and verified, RecordFlow can automatically delete the original from Zoom on a safe, configurable delay. This frees up your Zoom storage without you having to manually clean up files. The key word here is "safe." RecordFlow only deletes the recording from Zoom after it has confirmed that the Drive copy is complete and intact. If anything goes wrong during the transfer, the deletion does not happen. This gives you peace of mind that you are never losing your only copy. For teams, this feature is especially valuable because it prevents individual members from accidentally deleting recordings that others might need, and it keeps your Zoom account from hitting its storage limit and blocking new recordings.

Reliable Transfer Engine

RecordFlow is built to handle the realities of real-world file transfers. It uses chunked transfers that break large files into smaller pieces, so even hour-long meetings with massive video files transfer reliably without timeouts or failed uploads. If a transfer does fail for any reason, RecordFlow automatically retries until it succeeds. The system also includes smart deduplication, which means it is safe to re-run the sync without creating duplicate files. If a recording has already been transferred, RecordFlow skips it. This reliability is backed by an hourly safety net that checks for any missed recordings and ensures nothing falls through the cracks. All transfers stream directly from Zoom to your Google Drive, with RecordFlow acting as the intelligent coordinator. Your recordings never sit on RecordFlow servers, and all data is encrypted in transit and at rest using OAuth 2.0 and AES-256 encryption.

Coaches and Consultants Archiving Client Sessions

If you are a coach or consultant who records client sessions regularly, you know how fast Zoom storage fills up. With just 5 GB on a Zoom Pro plan, you can record roughly five hours of video before hitting the limit. RecordFlow solves this by automatically moving every session recording to your Google Drive as soon as the meeting ends. Your clients receive a link to their session in Drive, and you never have to worry about running out of storage or manually downloading and organizing files. The auto-delete feature can then clean up the Zoom copy, keeping your account free for new recordings. This workflow saves you hours each month and ensures every client's session is securely archived and easily accessible.

Education Teams Archiving Lectures and Course Content

Professors and educators who record lectures for students need a reliable, permanent home for those recordings. Zoom storage is temporary and limited, but Google Drive offers the space and organization you need. RecordFlow automatically transfers every lecture recording to your Drive, organized by date, so students can access past classes easily. The transcript in Google Doc format is especially useful for creating study guides or providing captions. For team teaching scenarios, a single admin can install RecordFlow for the whole Zoom account and have all member recordings land in one organized Drive folder. This eliminates the chaos of individual members managing their own storage and ensures that course content is never lost when a semester ends.

Business Teams Managing Meeting Archives

Business teams that record everything from client calls to internal strategy sessions need a central, searchable archive. RecordFlow provides exactly that by routing every team member's recordings into a shared Google Drive folder. The organizational structure by year and date makes it easy to find past meetings, and the comprehensive file capture means you have video, audio, transcripts, and chat logs all in one place. The auto-delete feature keeps Zoom storage free, so your team never hits the limit and misses a recording. For IT and ops admins, RecordFlow offers account-level installation where you can opt members in and control the root Drive folder. This gives you oversight and control while eliminating the manual work of managing individual backups.

Therapists and Healthcare Professionals Protecting Client Records

Therapists and healthcare professionals have strict requirements for data privacy and record keeping. RecordFlow is designed with security as a priority, using OAuth 2.0 and AES-256 encryption for all data in transit and at rest. Recordings stream directly to your Google Drive and are never stored on RecordFlow servers, meaning your client sessions remain under your control. The automatic organization by date makes it simple to maintain your records, and the transcript files provide a text-based record of each session. The reliable transfer engine ensures that even long therapy sessions are transferred without failure. For professionals who need to retain recordings for compliance purposes, RecordFlow provides a set-and-forget solution that saves hours of manual work each week.

How do I set up RecordFlow?

Setup takes about 60 seconds. First, sign in with your Zoom account. You can sign in as an individual user to archive your own recordings, or as a Zoom admin to archive recordings for your entire team. Next, connect your Google Drive and choose a destination folder. This can be a personal Drive or a shared Drive that your team uses. Finally, pick your preferences, such as whether you want RecordFlow to automatically delete recordings from Zoom after they are safely in Drive. That is it. From that point forward, new recordings sync automatically within minutes of each meeting ending. RecordFlow also immediately begins backfilling recordings from the past two years.

Is my data secure with RecordFlow?

Yes, security is a core part of RecordFlow's design. The product uses OAuth 2.0 for authentication, which means you sign in with your existing Zoom and Google accounts and RecordFlow never sees your passwords. All data is encrypted in transit and at rest using AES-256 encryption. Crucially, recordings stream directly from Zoom to your Google Drive and are never stored on RecordFlow servers. RecordFlow only has access to the files it creates in your Drive, which is minimal access. The product has been approved by Zoom after a security review and is available on both the Zoom App Marketplace and the Google Workspace Marketplace. If you have specific security questions, the RecordFlow team is happy to answer them.

What files does RecordFlow transfer from Zoom?

RecordFlow transfers every file Zoom produces for a cloud recording. This includes the video file in MP4 format, the audio-only track in M4A format, the transcript in VTT format, a formatted Google Doc version of the transcript, and the chat log from the meeting. All files are organized in your Google Drive by year and date. For users with early access, RecordFlow can also capture AI Companion transcripts and meeting summaries when those features are enabled in your Zoom account. This comprehensive approach ensures you have a complete archive of every meeting, with no missing pieces.

How does the auto-delete from Zoom feature work?

The auto-delete feature is optional and designed to be safe. When enabled, RecordFlow waits until a recording has been successfully transferred to Google Drive and verified as complete. Only then does it delete the original recording from Zoom on a configurable delay. If the transfer fails for any reason, the deletion does not happen. This means you never lose your only copy of a recording. The feature is valuable because Zoom's cloud storage is limited. Zoom Pro gives you just 5 GB, which fills up quickly. By automatically cleaning up recordings that are safely in Drive, you keep your Zoom storage free for new recordings without any manual effort.

RecordFlow is free to start with no credit card required. It works with any Zoom paid plan. The product offers a free tier that lets you begin syncing recordings immediately. For users who need more capacity or additional features, RecordFlow has paid plans that scale with your needs. Specific pricing details for paid tiers are available on the RecordFlow website. The free tier is a great way to try the service and see how it fits into your workflow before committing to a paid plan.