QuickData.ai

About QuickData.ai

QuickData.ai is your intelligent Excel co-pilot for multifamily real estate underwriting. It's an AI-powered Excel add-in designed specifically for acquisitions teams, brokers, lenders, and accountants who are tired of the tedious, error-prone process of manual data entry. The core mission is simple: to turn hours of copying numbers from PDFs into a task that takes just minutes. QuickData.ai automatically extracts critical data from rent rolls, T12 (Trailing 12 Month) statements, and offering memorandums, then seamlessly populates that data directly into your existing Excel underwriting models. This means you can analyze potential deals 10x faster, with greater accuracy, and handle a higher volume of opportunities without adding to your workload. By eliminating the grunt work, QuickData.ai empowers professionals to focus on what truly matters—making strategic investment decisions and winning more deals.

Features of QuickData.ai

Automated Rent Roll Parsing

This feature intelligently scans uploaded rent roll documents, whether in PDF or Excel format, and extracts unit-level details like apartment numbers, square footage, bedroom/bathroom count, current rent, and lease expiration dates. It understands the structure of various rent roll templates and accurately pulls the data, saving you from manually typing or copy-pasting hundreds of lines of information into your model.

Intelligent T12 Statement Extraction

QuickData.ai's AI is trained to identify and extract key financial data from Trailing 12 Month income statements. It captures revenue lines like rental income, other income, and concessions, as well as expense categories such as payroll, utilities, repairs, and marketing. This automation ensures your underwriting model starts with accurate, verified historical operating data in seconds.

Seamless Excel Integration

The tool works directly inside Microsoft Excel as an add-in, requiring no complex software switches or data exports. Once the data is extracted, you can map it with one click to your specific underwriting model's input cells. It's designed to integrate with your existing workflow and models, not force you to adopt a new platform.

One-Click Document Processing

The entire process is built for speed and simplicity. After installing the add-in, you simply upload your source document (rent roll, T12, or OM) and with a single click, QuickData.ai's engine goes to work. It processes the file, extracts the relevant data, and prepares it for import into Excel, transforming a multi-step manual task into an effortless, automated procedure.

Use Cases of QuickData.ai

Accelerating Acquisitions Underwriting

Acquisitions analysts can underwrite potential multifamily deals in minutes instead of hours. By instantly importing rent roll and T12 data into their financial models, they can rapidly assess property performance, run sensitivity analyses, and prepare investment committee packages much faster, allowing them to evaluate more deals and move quickly on competitive opportunities.

Enhancing Broker Deal Preparation

Commercial real estate brokers can use QuickData.ai to quickly populate offering memorandums and create accurate, data-rich pitch books for sellers. By automating the data compilation from existing documents, brokers save significant time, reduce errors in their marketing materials, and can provide potential buyers with clean, immediately usable data packages.

Streamlining Lender Due Diligence

Lenders and debt underwriters can expedite their loan approval process. The tool allows them to quickly extract and verify historical operating data (T12s) and current occupancy details (rent rolls) from borrower submissions. This speeds up cash flow analysis, improves underwriting accuracy, and helps in making faster, more informed financing decisions.

Supporting Accounting Firm Audits

Accounting firms servicing real estate clients can utilize QuickData.ai to efficiently gather and organize property-level financial data for audit and analysis purposes. Automating the extraction from provided statements reduces manual entry time for junior staff, minimizes transposition errors, and allows senior professionals to focus on higher-level review and advisory services.

Frequently Asked Questions

What file formats does QuickData.ai support?

QuickData.ai primarily processes PDF documents, which are the standard format for rent rolls, T12s, and offering memorandums. It can also handle data extraction from Excel files. The tool is designed to work with the document types you already receive from sellers, brokers, and property managers.

Does it work with my existing Excel underwriting model?

Absolutely! That's one of the key benefits. QuickData.ai is an Excel add-in that works within your spreadsheet. It extracts the data and allows you to map it directly into the input cells of your own custom-built or third-party Excel model. You don't need to change your model to use our tool.

Is my data secure when using the add-in?

Yes, data security is a top priority. The processing is performed securely, and we do not store your sensitive underwriting documents or extracted data after the processing is complete. We recommend reviewing the full Privacy Policy on the QuickData.ai website for detailed information on data handling practices.

How long does setup and onboarding take?

Setup is remarkably quick. After requesting the add-in, you can be up and running in minutes. Furthermore, QuickData.ai offers free 1:1 onboarding sessions to help you and your team get comfortable with the workflow, ensuring you can start saving time on your very next deal analysis.